Hauora a Toi Bay of Plenty
Clinical Hub Immunisation programmes COVID-19 Onboarding Information for COVID-19 Vaccine Providers

Onboarding Information for COVID-19 Vaccine Providers

Onboarding Information for COVID-19 Vaccine Providers

Pick List of posters, collateral, stationery, cards, labels, flags etc 

COVID-19 Vaccination Programme Pick List for Posters and Stationery, Updated 22 March 2022

Stationery Order Form: 

COVID-19 Vaccination Programme Stationery Order Form, Updated 22 March 2022
Send to:  COVIDVaccinationORDERING@bopdhb.govt.nz 

You can also register for the MoH Blue Star portal to order printed vaccine materials. 
Please email: moh.support@bluestargroup.co.nz and request ‘Vaccine resources access’. You will need to provide: Clinic/practice/pharmacy name and address, a contact name, email address and phone number. 

CIR Training & Set Up Instructions Click Here

Important to read and follow the MOH Operating Guidelines These are frequently updated. 

CIR New Site Set-up Form for Payments and Inventory Portal  access  Click here

BOP DHB Check List for site sign off click here

  • Follow the CIR Login instructions and download the Salesforce Authenticator app onto your phone.  Must use an individual work domain email.
  • Once link to CIR Login is sent, set up a password and log in and out of CIR.
  • Continue to do this daily so your login password remains active, and it becomes second nature.
  • Please note your PROVIDER, FACILITY and SITE won’t be listed until you have completed the New Site CIR Portal Set-up Form so in the meantime select Bay of Plenty DHB then an existing site e.g. BOPDHB until your portal site application is approved.
  • DRAW-UP Training: please contact Donna Gardiner Donna.Gardiner@bopdhb.govt.nz, 027 2417749 to make arrangements.
  • Choose at least two people to be the Inventory Leads (These are the people who will be placing the orders and managing the vaccine and consumable stock levels)
  • The two Inventory Leads must complete the Inventory Training component on IMAC Learning under COVID Courses ; choose the ‘orange forklift picture’ for Inventory Training
  • Forward the names, personal work domain email addresses (for CIR access) and contact phone numbers to help@c-19imms.min.health.nz.
  • Complete the New Facility Site Set-up Form (Appendix B) to get your business facility showing on CIR and the Inventory Portal and email this to Donna.Gardiner@bopdhb.govt.nz
  • Arrange for Donna Gardiner Donna.Gardiner@bopdhb.govt.nz to visit for clinical support and to view the proposed vaccinating process.
  • Support and assistance will be provided for the initial inventory process.
  • Watch the Vimeo videos for inventory/ordering/receipting deliveries.
  • A qualified vaccinator will arrange to be present for support on the first day.  
  • Once your facility is on the portal showing as a provider the timeframe for going live can be estimated for you to start booking patients, order the vaccine, and prepare your site e.g., order all the necessary consumables and stationery. Email Donna Gardiner donna.gardiner@bopdhb.govt.nz to visit to complete the site sign-off check list.
  • Note: For General Practices with Foundation Accreditation, they will not require full sign-off by Donna, however, please let her know your status of Cornerstone or Foundation Accreditation.

 

Set Up & Training CIR Instructions 

All CIR queries including new user requests, reactivations, system faults and identified data issues can be directed to: imms@bopdhb.govt.nz

Phone: 0800 829 002

All NIBS (BMV) application requests and issues can be directed to: NIBS@bopdhb.govt.nz

MOH CIR help desk: 0800 223 987

Email: help@c-19imms.min.health.nz

MOH Logistics Inventory help: 0800 335 778 

Covid-19.logistics@health.govt.nz 

 

  1. Link to IMAC Inventory Training IMAC COVID COURSE Managing COVID Inventory
  2. Link to vimeo videos on Inventory https://vimeo.com/showcase/8624992  Password: DHBc2

Interwaste: 0800 102 131 

Please ring this number to order your 'Vial Bin'.  

General practices that already have RNZCGP Foundation status only need to demonstrate the standards not already assessed through the Foundation programme

The attached documents are information for general practices regarding the accreditation process for vaccination and what is already covered through RNZCGP Foundation status

Comparative summary Click Here

Mapping Exercise Click here

COVID Immunisation and College Foundation Standards - National DHB CEO Group Click Here

 

 

Donna Gardiner: Pharmacist

Donna.Gardiner@bopdhb.govt.nz Mobile:0212417749